South Tarrant Valley Parish Council

SOUTH TARRANT VALLEY PARISH COUNCIL
NOTICE OF MEETINGS

I HEREBY GIVE YOU NOTICE that the Annual Council meeting followed by an Ordinary meeting will be held at 7pm on Tuesday, 14^th May 2024 in The Anne Biddlecombe Hall, Tarrant Keyneston

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.

 Signed……………………Clerk
2nd May 2024

AGENDA

Annual Council Meeting – items 1 – 8

1. To elect a Chairman of the Council
2. To receive the Chairman’s declaration of acceptance of office
3. To elect a Vice-Chairman of the Council
4. To receive the Vice-Chairman’s declaration of acceptance of office
5. To receive any apologies for absence
6. To record any declarations of interest not previously disclosed and to grant any dispensations.
7. To confirm representation on George Galpin’s Almshouses Trust
8. To appoint\confirm:
   a) Representative to the Tarrant Keyneston Recreation Ground and Village Hall Trust
   (Min 14, Jan 22 meeting refers)
   b) 2 Tree Warden and Rights of Way Officers
   c) 2 DAPTC representatives
   d) Flood warden and Community Resilience Officer
   e) Ancient Monuments Liaison Officer
   f) Footpaths Officer
9. To review the Asset Register
10. Council’s insurance arrangements and payment of the premium
11. To review standing orders and financial regulations
    
    An Ordinary meeting of the Parish Council will follow:

12. To approve the minutes of the meeting of the Parish Council held on 12^th March 2024
13. To receive a report from the County Councillor
14. Open discussion: members of the public may raise non-agenda issues here
15. 15. Financial statements for March and April 2024 and approval of cheques scheduled
16. Annual Governance and Accountability Return – to approve the Annual Governance Statement 2023/24
17. To approve the Accounting Statements 2023\24
18. To approve the Certificate of Exemption from Limited Assurance Review
19. Community Speedwatch – to receive an update
20. Speed Indicator Device – to receive an update
21. Websites – to report on amalgamation of Parish Council and Villages websites.
22. Highways \ footpaths – to receive an update
23. Planning updates on the following:
    2024/00268          Tarrant Keyneston      The Ferals, Wimborne Road to Hill Farm
    2024/01312          Tarrant Keyneston      Brooklands House, Wimborne Road
    2024/00971          Tarrant Rushton          11 Rawston Road
    2024/00040         Tarrant Rawston         Down Farm               Information only
    2024/ 00934        Tarrant Keyneston      Barn At Ferals Farm Information only 

24. Shepherds Hut – to receive an update
25. DAPTC – to receive any updates from Council representatives
26. D-Day 80th Anniversary – Commemoration at Tarrant Rushton Memorial, 1st June 2024
27. Recruitment of Clerk \ RFO – to receive an update
28. Digital switchover of landlines – to consider any further available information
29. Annual Parish Meeting – to consider the format and set a date
30. To decide items for next agenda
31. To confirm date of next Council meeting, currently proposed for 9th July, 10th September and 12th November 2024.

Contact:   South Tarrant Valley Parish Council,
25 Downlands Way, South Wonston, Winchester SO21 3HS           
email: southtarrantvalley@dorset-aptc.gov.uk     \     m:07706 49007